How to Make a Car Payment Invoice

If you've made arrangements with someone to make monthly car payments, the temptation is strong to be informal about the billing process. But if you want the buyer to respect you as a serious business person, you should send him or her regular invoices, along with a payment slip, that clearly states the date when payment is due and where payment should be mailed or how to make a payment online. You can set up a standard invoice that can be updated every month with new information.

Instructions

1

Open a blank document in Microsoft Word. About 3/4 of the way down, insert a dotted line across the page for a perforation. This will be the payment slip. Add a small text box that says " Detach Here and Send with Payment" right below the perforated line.

2

Add your billing address and phone number at the top of the invoice. On the next line provide a description of the car that is being paid off, including color, make, and model. Include a reference number (created by you) for this agreement at the top of the invoice.

3

Write the full name, address, and phone number of the person you are billing for the car payment.

4

Compile a "Summary of Charges" that includes all amounts that are due that month.

5

Write in the most recent payment made on the car on a separate line, including the date paid and any recent new charges that were assessed to the payer's account. List the current balance due on the car so that the payer can see what is left to be paid on the agreement.

6

Write the date when the payment is due that month on a new line. Be sure to explain consequences if a payment is late, such as a $5 late fee if paid more than 10 days after the due date. Next to the amount due and date due, include a blank line titled "Amount Enclosed" for the payer to fill out.

7

Write the name and address of the payer again underneath the perforated line. Then write your own billing address underneath, along with the reference number, due date, amount due, and amount enclosed for the car payment. This is basically a short summary of the information you provided at the top of the invoice. Be sure to tell the payer who to make the check or money order out to.